Procurement Specialist

JOB PURPOSE:

The Procurement Specialist is responsible for handling the Purchase Requisitions received from End Users and the development of Purchase Orders based on the received requisition.

RESPONSIBILITIES

• Assist the Contracts Supervisor to develop and execute the Tenders and Contracts framework, policies, procedure and processes, ensuring that they are fully aligned with the MATARAT strategic and policy framework.
• Operate the tender cycle to advise and support the Dammam Airports Company’s functions through identifying sourcing team members, coordinating criteria evaluations, drafting contracts, developing contract terms in conjunction with Legal, and interface and negotiate with bidders.
• Perform competitive bidding activities including the generation of Request for Quotations (RFQ) Proposals (RFP), as well as the receipt, opening, evaluation, selection and the receipt of bids.
• Perform analysis of all received quotations and proposals and ensure that all related attributes are filled by the bidder in order to effectively manage the analysis and selection activity.
• Assist the Contracts Supervisor in the preparation of all documents related to the formation of the Tendering Committee and the classification of qualified bidders.
• Coordinate with the Legal function to receive legal advice on the development of all documentation related to contracts and check for obligations, potential risks or liabilities on Dammam Airports Company, and suggest mitigation strategies whenever needed.
• Review contract details and track compliance throughout the entire contract lifecycle in coordination with Dammam Airport Company’s relevant functions.
• Assist the Contracts Supervisor in providing technical expertise and guidance to Dammam Airports Company’s functions on contract and agreement issues; interpreting and explaining applicable terms, conditions and policies.
• Monitor contract implementation for high risk / value opportunities in coordination with Procurement teams and relevant Dammam Airport Company’s functions.
• Upload and maintain all contract meta-data and catalogues in the ERP system in a timely manner to ensure proper contract audit and management.
• Manage the contract renewal and termination processes while keeping stakeholders informed.
• Performs other related duties as assigned and any additional ad-hoc will be assigned as per work requirement.

Bachelor’s Degree in Business Administration or equivalent

Business Management or related field