Executive Secretary

Job Purpose

The Executive Secretary is responsible to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Job Responsibilities

• Contribute to the development and execution of secretarial procedures and processes, ensuring that they cover all CFO support requirements and activities.

• Maintain the CFO calendar and agenda while ensuring the accurate scheduling of appointments

  and events with respective internal and external stakeholders such as government entities, delegations, VIP guests, etc.
• Produce all letters, memos, internal / external communications and agendas on behalf of the CFO.

• Receive calls and meeting requests and prioritize them based on the executive office policies and

  procedures and the CFO guidelines.
• Facilitate bookings and hotel accommodation for CFO travel and ensure appropriate transportation is provided during business trips.
• Performs other related duties as assigned and any additional ad-hoc will be assigned as per work requirement.

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative experience.